Are you after a position that offers creativity and autonomy? Speedy Stamps is a progressive on-line business with an office situated in Geelong West. We manufacture and sell rubber stamps and have an associated online company, PFDSales  http://www.pfdsales.com.au  that sells Type1 Personal Flotation Devices.



The Administrative and Office Assistant position requires a candidate who must be able to work independently and unsupervised, be self-directed, motivated and reliable. Experience using QuickBooks, Adobe Illustrator and working with Apple Mac’s would be highly advantageous. Previous experience in working for small businesses, and in a small work environment would also be beneficial. The position would suit a person such as a recent graduate in business studies with an interest in graphic design, small business and retail.

This is a full time position and salary commensurate with experience will be negotiated in the range of $35,000 to $41,000 per annum inclusive. If this position is of interest please email an expression of interest with a brief resume to: accounts@speedystamps.com.au

NOTE: Telephone calls regarding the position will not be taken.

Position Hours: 
Full time Monday to Friday, 9.00am to 5.00pm. 

POSITION RESPONSIBILITIES AND KEY DUTIES:

Account and Office Administration:
Customer invoicing and receipting.
Assisting in processing all orders received within one working day.
Invoice all customers on a timely basis, filing copies as per procedures.
Record customer payments in QuickBooks accounting software and prepare banking.
Ensure any stock alerts regarding low stock levels are notified immediately.

Supplier Payments and Expenses:
Collate supplier invoices into monthly payment runs, streamlining payment processes wherever possible.
Ensure all supplier invoices are appropriately checked, and payments processed when authorised.
Record supplier payments and office expenses in QuickBooks, coding to appropriate accounts.

Account / Debt Collection:
Report on a monthly basis as regards overdue accounts.
Ensure account statements are sent on an as needs basis.
Chase up overdue accounts via phone and email.

Reconciliations of Key Accounts:
Reconcile all bank accounts on a monthly basis.
Processing of Payroll.
Assist in maintaining confidential records for all employees, including employment declarations and tax file numbers.
Assist in the processing of employee pays, paying electronically into employee accounts and distributing pay advices to employees.
Track employee leave accruals.
Reconcile quarterly PAYG payments.
Reconcile quarterly superannuation payments.
Assist in reconciling and preparing payment summaries at end of year.
Assist in processing end of year payroll in QuickBooks.

Budgets and Financial Statements:
Assist in preparing annual budgets, monthly financial statements, and provide additional reports as required.

Reception Duties:
Answering telephone queries and processing telephone orders.
Assisting with general office enquiries.
Other administrative duties as they arise.

Additional Duties:
Stamp Manufacturing and Order Processing.
Assisting in the processing of all orders.
Assisting and completing artwork set-out in Adobe Illustrator.
Manufacturing stamps as per order forms.
Packaging and processing completed orders.
Completing orders to the postage stage.

Data Management:
Ensure that all QuickBooks company files and AI artwork files are backed up through onsite backup and via Dropbox.
Assist in the maintenance and update of software on an as needed basis.
Assist with social media marketing and promotion through websites such as Facebook, Twitter, etc.

If this position is of interest please email an expression of interest with a brief resume to: accounts@speedystamps.com.au  by Friday 9th. March 2012.